Processing register
A record of which personal data we process and who we share this data with| Processing activity | Purpose | Legal basis | Category involved | Mandatory part of category data | Recipients (to which information is provided; no processors) | Outside the EU | Retention period | Additional / specific measures |
| Healthcare provision | ||||||||
| Processing physician requests, recipe processing and patient assessment | Providing care | Treatment agreement | Patients | Patient data and medication data | No | No | 15 years | / |
| Send unique login code by email | Ability to provide remote care | Contract | Patients | Contact details (telephone number and email address) | No | No | 2 years | / |
| Processing UUIDs | Delivering online care | Treatment agreement | Patients | Anonymised UUIDs | No | No | 15 years | / |
| Processing online requests | Delivering online care | Treatment agreement | Patients | Patient data and medication data | No | No | 15 years | / |
| Third party consent registration | Sharing medication (data) with third parties | Consent | Visitors | Identification data (NAW and date of birth) | No | No | 2 years after withdrawal | / |
| Review patient requests and initial digitally | Recipe control | Treatment agreement | Patients | Patient data (NAW) | No | No | 15 years | |
| Administration | ||||||||
| Registration UIDs that patient has come into contact with | Check with which UIDs the patient has been in contact and how | Control of infectious disease diseases from the RIVM | Patients | Anonymised UUIDs | GGD and general practitioners | No | 7 years | / |
| Exchange of information with other caregivers | ||||||||
| Availability and retrieval of patient data (pull traffic) | Data exchange between caregivers | Consent (data exchange) | Patients | Patient data and medication data | Other healthcare providers (Caregivers are listed on the VZVZ site) | No | 15 years | / |
| Sending patient data (push traffic) | Data exchange between caregivers | Treatment agreement | Patients | Patient data and medication data | Other healthcare providers (business partners) | No | 15 years | Cooperation arrangements |
| Care research and improvement | ||||||||
| Supply of pseudonimmised data for research | Involving human subjects, scientific research | Consent (data exchange) | Patients | Patient data and medication data | Scientific research offices | No | 15 years | / |
| Analyze patient data | Improving care and Benchmarking | Treatment agreement | Patients | Patient data and medication data | No | No | 15 years | / |
| Query send list based on a query | 1. Calling patients via an in-app notification for a test 2. Setting up a survey to improve care-enhancing 3. Inform patients by email about care and about a test |
Treatment agreement | Patients | Patient data and medication data | No | No | 15 years | / |
| Dealing with complaints and incidents | Handle complaints, incidents and notifications from patients and caregivers | Treatment agreement | Patients | Patient data and medication data | No | No | 15 years | / |
| Others | ||||||||
| Creation of a video consultation for remote care | Protection of patients and contact group | Legitimate interest | Patients and doctors | Visual material (video) | No | No | 4 weeks | Automatically deleted after 4 weeks |
| Send periodic newsletter | News and advertising | Consent | Subscribers | Email address | No | No | 1 year subscription | Possibility to subscribe via the website |